Attendance Management System
Accurate timekeeping for schools, offices, factories and field teams.
Detailed Features
- Biometric/RFID: fingerprint or card device integration; enrollments, templates, sync.
- Mobile attendance: geo-fenced clock-ins, selfie verification, device binding.
- Shifts & rosters: schedules, rotations, allowances, overtime rules.
- Policies: grace periods, late/absent rules, exceptions, approvals.
- Leave: accruals, requests, approvals, balances, blackout dates.
- Timesheets: clean exports to payroll; summaries and approvals.
- Projects/jobs: assign work codes, track time by activity.
- Notifications: reminders, manager alerts, weekly summaries.
- Dashboards: real-time presence, heatmaps, utilisation trends.
- Reports: attendance by person/team, exceptions, overtime, policy breaches.
- Security: roles, approvals, audit trails, privacy controls.
- Localization: Ghana dates/currency, local language labels.
- Integrations: biometric devices, payroll systems, SMS gateways.
- Offline-ready: capture during outages; background sync later.
- Support: training, deployment assistance, helpdesk, SLA updates.
Capture & Devices
- Biometrics, RFID/NFC cards, QR codes, PIN entry; multi-channel capture.
- Mobile app for supervisors; offline queue; GPS geofencing.
- Shift templates, rotating rosters, holidays, leave types and approvals.
- Visitor management: badges, time-in/out, host notifications.
- Access control integration: doors, zones, alarms, access events.
Technical & Integrations
- Single sign-on, roles and permissions, audit logs, retention policies.
- Payroll exports with deductions, overtime, allowances; CPP/VAT setups.
- API for HRIS/ERP; webhook events; CSV/XLS imports.
- Backups and disaster recovery; secure data storage.
Analytics & Reporting
- Staff attendance trends, lateness, absence rates, compliance dashboards.
- Department productivity, overtime analysis, cost per shift.
- Audit reports: exceptions, manual overrides, device health.
Implementation & Support
- Data migration: employees, departments, shifts, devices.
- Training: HR/admin, supervisors; SOP quick guides, super-user enablement.
- Helpdesk SLAs; WhatsApp support; device calibration and maintenance schedules.