School Management System
End-to-end platform for Ghanaian schools, colleges and universities.
Detailed Features
- Admissions lifecycle: enquiries, applications, screening, offers, acceptance, class placement.
- Student profiles: demographics, guardians, photos, medical info, emergency contacts, documents.
- Academic programme setup: sessions, terms, classes, subjects, grading schemes, promotions.
- Attendance tracking: daily/period registers, tardiness codes, excused/unexcused rules.
- Timetable engine: constraint-based generator, teacher load balancing, room allocation.
- Assessments: continuous assessment, exam setup, grade weightings, moderation, remarking workflows.
- Transcripts & reports: instant report cards, transcripts, printable analytics per class/subject.
- Fee management: fee structures, discounts, scholarships, arrears control, payment plans.
- Payments: MTN MoMo, Vodafone Cash, AirtelTigo Money, cards, bank transfers, receipts.
- Parent portal: performance dashboards, attendance view, fees, announcements, messaging.
- Teacher portal: gradebook, assignments, assessment rubrics, class registers, messaging.
- Library: cataloguing, barcodes, borrowing/returns, fines, reservations, inventory audits.
- Discipline: incident logging, sanctions, counselling notes, parent notifications.
- Transport: routes, stops, bus allocation, fee billing, optional GPS integration.
- Hostel/boarding: room allocation, occupancy, maintenance tickets, check-in/out logs.
- Exams office: timetables, invigilators, seating plans, script tracking, grading deadlines.
- HR & payroll: staff records, contracts, leave, appraisals, payroll exports.
- Procurement & inventory: stationery/books stock, reorders, GRNs, write-offs.
- Events & clubs: calendars, memberships, attendance, communications, resources booking.
- Communications: SMS/WhatsApp blasts, targeted notices, parent-teacher meeting scheduling.
- Multi-campus: central control, campus-specific permissions, consolidated reporting.
- Localization: Twi/Ewe/Ga labels, DD/MM/YYYY dates, Ghana currency and VAT options.
- Compliance: Data Protection Act 843 alignment, consent logs, audit trails.
- Security: role-based access, 2FA options, IP/device restrictions for admins.
- Analytics: attendance heatmaps, performance trends, fee collection dashboards.
- Integrations: LMS (Moodle/Google Classroom), accounting exports, SMS gateways.
- Deployment: cloud or on-premise, offline-friendly sync, daily backups.
- Support: onsite training, migration assistance, helpdesk, SLA-driven updates.
Modules & Subsystems
- Admissions CRM with application forms, screening rubrics, and offer letters.
- Student lifecycle: enrolment, promotions, transfers, graduation, alumni transitions.
- Special needs support: IEP plans, accommodations, confidential notes, reporting.
- Exams moderation: blind marking options, moderation, remark requests, appeals.
- Parent-Teacher meetings: scheduling, time slots, attendance, feedback summaries.
- Cafeteria & POS: meal plans, daily menus, top-ups, spending limits.
- Transport & boarding: route fees, boarding fees, conduct logs, maintenance tickets.
- Alumni & fundraising: campaigns, pledges, events, donor statements.
- Regulatory exports: NaSIA/NCTE data formats and reporting templates.
- Data room: secure documents vault for registrations, transcripts, letters.
Technical Specifications
- Responsive web app (desktop/tablet/phone) and PWA offline caching.
- Role-based ACL, granular permissions, and context-aware audit logs.
- TLS 1.2+ in transit, optional AES-256 encryption at rest for sensitive data.
- Daily/nightly backups, 30–90 day retention, disaster recovery runbooks.
- On-premise (Windows/Linux) or cloud deployment in Ghana data regions.
- SSO (Microsoft 365/Google Workspace), optional 2FA for admins.
- Browser support: latest Chrome/Edge, progressive enhancement for older versions.
- Secure document storage with expiring share links and watermarking.
Reports & Analytics
- Attendance heatmaps, intervention flags, and teacher performance summaries.
- Exam analytics: distributions, trends by subject/class, cohort comparisons.
- Finance: fee collection trends, arrears aging, discounts/scholarships impact.
- Operational dashboards: admissions funnel, transport utilisation, library usage.
Implementation & Support
- Data migration from Excel/legacy systems with validation and deduplication.
- Phased rollout (admin → teachers → parents), onsite/remote training plans.
- Helpdesk with SLAs, WhatsApp support line, and proactive health checks.
Modules & Subsystems
- Academics: classes, timetables, grading schemes, promotions, transcripts.
- Admissions: online forms, screening, placements, waitlists, archives.
- Fees: invoices, receipts, scholarships, arrears, CPP/VAT settings.
- Hostel & transport: room/bed allocation, routes, schedules, fees.
- Discipline & welfare: incidents, counselling notes, parental sign-offs.
Technical Specifications
- SSO, roles, privacy controls, audit logs, data retention policies.
- Parent/student portals; SMS/WhatsApp alerts; consent management.
- Integrations: finance, biometric attendance, e-learning, library systems.
- Backups & disaster recovery; maintenance windows and health checks.
Reports & Analytics
- Attendance trends, performance dashboards, fee collections, arrears ageing.
- Class analytics: pass rates, subject difficulty, teacher workload.
- Custom exports to Excel/CSV; visual dashboards for leadership.
Implementation & Support
- Data migration: students, staff, classes, fees, records.
- Training: admin, teaching staff; SOP guides; super-user enablement.
- Helpdesk SLAs; WhatsApp support; upgrades roadmap.